Vacancy: Private Secretary to the High Commissioner in Canada

The High Commission of St. Kitts and Nevis to Canada Seeks a Highly Confidential and Competent Private Secretary

The High Commission for the Federation of St. Kitts and Nevis to Canada is seeking a highly qualified, experienced, and motivated professional to fill the crucial role of Private Secretary to the High Commissioner. This position offers a unique opportunity for a dedicated individual to contribute significantly to the diplomatic mission’s operations in Ottawa, requiring a high degree of confidentiality, discretion, and impeccable judgment. The successful candidate will act as a key support figure for the High Commissioner, managing a diverse range of responsibilities, from handling sensitive communications and scheduling complex itineraries to facilitating high-level meetings and fostering crucial relationships with international stakeholders.

Essential Qualities and Qualifications for a Successful Candidate

The ideal candidate must possess an unwavering commitment to confidentiality and demonstrate impeccable judgment in handling sensitive information. A strong ethical compass, characterized by loyalty, accountability, and consistent adherence to professional standards, is paramount. Effective communication skills are crucial, both written and spoken, with fluency in English being essential and proficiency in French a significant advantage. The ability to work effectively within a team, contributing positively and constructively to a healthy workplace culture, is highly valued. Moreover, a meticulous approach to administrative tasks, with a keen eye for detail and analytical proficiency, is essential for success in this demanding role. The High Commission seeks a professional who is open to feedback and committed to continuous improvement, demonstrating a growth mindset and the ability to receive constructive input professionally.

In terms of formal qualifications and experience, the High Commission requires a diploma or degree in Secretarial/Administrative Studies from a recognized institution, coupled with a proven track record in office management, including proficiency in the Microsoft Office Suite and other relevant software. Demonstrated experience in organizing official events, managing databases, and drafting high-level diplomatic correspondence is highly desirable. Prior experience in a diplomatic or high-level administrative setting would be a distinct advantage, providing the candidate with a solid foundation in the nuances of international protocol and diplomatic procedures.

Extensive Responsibilities in a Dynamic Diplomatic Environment

The Private Secretary’s responsibilities encompass a wide spectrum of administrative and diplomatic duties. Managing the High Commissioner’s communications and correspondence will be a primary focus, ensuring timely and accurate handling of sensitive information. Coordinating meetings, conferences, receptions, and travel itineraries will require exceptional organizational skills and meticulous attention to detail. The successful candidate will liaise with government officials, stakeholders, and international partners, representing the High Commission with professionalism and diplomacy. Maintaining structured filing systems and internal procedures will be crucial for ensuring the smooth operation of the office. The Private Secretary will also handle inquiries and provide information to various parties, acting as a key point of contact. Operating within a fast-paced, multicultural, and protocol-sensitive environment demands adaptability and a deep understanding of diplomatic customs and procedures.

Comprehensive Remuneration and Benefits Package

The High Commission offers a competitive salary commensurate with the successful candidate’s experience and qualifications, based on the established salary scale of the Government of St. Kitts and Nevis. A comprehensive benefits package, including health insurance covering medical, dental, and vision care, is also provided. This comprehensive compensation structure underscores the High Commission’s commitment to attracting and retaining top talent in the diplomatic field.

Application Process and Opportunity to Join a Prestigious Diplomatic Mission

Interested and qualified individuals are encouraged to apply promptly by submitting their resume, cover letter, and relevant supporting documents via email to [email protected]. This is a unique opportunity to contribute to the diplomatic efforts of the Federation of St. Kitts and Nevis in Canada, working closely with the High Commissioner in a challenging yet rewarding environment. The High Commission seeks a dedicated professional who embodies the qualities of confidentiality, competence, and composure, ready to play a vital role in advancing the interests of St. Kitts and Nevis on the international stage.

For those seeking a career in diplomacy or high-level administration, this position offers invaluable experience and exposure to the inner workings of international relations. The successful candidate will have the opportunity to hone their skills in a dynamic and challenging environment while contributing to the important work of the High Commission. The High Commission encourages applicants to highlight their relevant experience and qualifications in their application materials and to demonstrate their commitment to the principles of confidentiality, discretion, and professional excellence. This is a unique opportunity to be at the forefront of diplomatic engagement, representing the Federation of St. Kitts and Nevis with integrity and professionalism.